Question 1

How do I book?

Accepted Answer

In order to reserve The Pavilions at Penfield Beach, we require a completed rental agreement, copy of government-issued ID and 50% non-refundable deposit made by cash, credit card or check made out to Fairfield Parks & Recreation.

Question 2

What does the Rental Fee include?

Accepted Answer

The Rental Fee includes access to both the reception venue and deck, use of our tables & chairs and an attendant that will both setup and breakdown our tables and chairs for you.

Question 3

Does the rental include beach access?

Accepted Answer

The beach is a public space and is not part of the permitted area.

Question 4

What if I need additional hours?

Accepted Answer

The standard rental period includes time for setup, four (4) hours for your event, and one (1) hour for breakdown and cleanup. All setup and breakdown must be completed within your reserved rental period, as outlined in your rental agreement. Additional hours may be reserved based on availability.

Question 5

Do you have any Recommended Vendors?

Accepted Answer

We are pleased to provide a list of recommended vendors: everything from caterers, to DJs, florists to staffing solutions. Please note, however, you are more than welcome to utilize any vendor in our reception venues. If Permittee uses any outside vendors on Town property, a copy of the vendor’s Certificate of Insurance is required.

Question 6

Is there a noise ordinance?

Accepted Answer

As our reception venues are located within a residential district, it is necessary for sound to be kept within a reasonable level. In accordance with our local Noise Ordinance, all music must stop by 10:00pm daily.

Question 7

What do our Chairs look like?

Accepted Answer

Both Pavilions include tables & chairs for your convenience. Our chairs are a dark-grey padded banquet chair. Any of the white/gold/silver/wood chairs that you see in pictures have been rented from outside vendors. 
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Question 8

Insurance/Liquor License?

Accepted Answer

Permittee agrees to provide a Certificate of Insurance in accordance with the rental agreement a minimum of sixty (60) days prior to event. If Permittee intends to offer a cash bar or include alcohol as part of ticket cost, a Temporary Liquor License is required.

Question 9

Decorations?

Accepted Answer

Decorations are permitted as long as they do not permanently alter the reception venue (no nails, tacks, staples or products that will leave permanent marks or remove paint from walls). Candles are permitted, as long as they are glass-enclosed. Please note, sky lanterns, pyrotechnics and traditional wedding send off materials are prohibited.

Question 10

Wedding Suite?

Accepted Answer

Our Pavilions do not come equipped with a wedding suite. Many couples opt to reserve accommodations at one of our local hotels or a short-term rental in the immediate area.

Question 11

Dance Floors?

Accepted Answer

You are not required to rent a dance floor at either pavilion; the open space will act as a dance floor. On average, our Penfield Pavilion can accommodate up to 150 guests comfortably with an average-sized dance floor; our Jacky Durrell Pavilion can accommodate up to 80 guests comfortably with an average-sized dance floor.

Question 12

Trash Removal/Cleaning

Accepted Answer

Permittee is responsible for leaving the reception venue in a clean, orderly manner. The space must be left in the same condition in which it was presented upon arrival. Permittee is responsible for removal of all trash, event décor, etc. from reception venue at the end of the rental period.

Question 13

Parking?

Accepted Answer

For GPS Purposes, please have guests use 323 Fairfield Beach Road, Fairfield CT 06824.  In a best case scenario, parking is available in our main paved parking lot. In a worst case scenario, it is in an overflow lot across the street. Parking is complimentary for guests attending functions at our reception venues and cars can be left overnight, if needed, until 10:00am the next day.

Question 14

Storage?

Accepted Answer

All event items must be delivered immediately prior to event and removed immediately following event. Pre/Post Event Storage will need to be requested in advance and is subject to availability.

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