Forms, Policies & FAQ
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Please find the digital versions of all of our required forms available in printable pdf format below.
Pavilion Update 10/13/21
To Our Valued Guests... Read More
Penfield Pavilion will no longer accept bookings after October 31, 2022. There are two reasons for this change.
The first is that the Town is required by law to remediate the contaminated Julian Fill that was used beneath the building. Please note that multiple air quality tests have been conducted and the contaminated fill provides no health risk to those inside or near the building.
The second issue is that in 2017, the building was constructed in violation of FEMA requirements. The foundation of the building will need to be fixed in order to be in compliance.
There are a range of options to consider and the Town will be holding public meetings to hear input from residents on the path forward.
The administration made the decision to stop accepting reservations beyond that date out of respect for those families booking, in order to prevent last minute cancellations.
MELANIE RUTH PHOTOGRAPHY
Frequently asked questions
How do I book?
What does the Rental Fee include?
Does the rental include beach access?
What if I need additional hours?
Do you have any Recommended Vendors?
Is there a noise ordinance?
As our reception venues are located within a residential district, it is necessary for sound to be kept within a reasonable level. In accordance with our local Noise Ordinance, all music must stop by 10:00pm Sundays and weekdays, 11:00pm Fridays and Saturdays.
Decorations are permitted as long as they do not permanently alter the reception venue (no nails, tacks, staples or products that will leave permanent marks or remove paint from walls). Candles are permitted, as long as they are glass-enclosed. Please note, sky lanterns, pyrotechnics and traditional wedding send off materials are prohibited.
You are not required to rent a dance floor at either pavilion; the open space will act as a dance floor. On average, our Penfield Pavilion can accomodate up to 150 guests comfortably with an average-sized dance floor; our Jacky Durrell Pavilion can accomodate up to 80 guests comfortably with an average-sized dance floor.
What do our Chairs look like?
Both Pavilions include tables & chairs for your convenience. Our chairs are a dark-grey padded banquet chair. Any of the white/gold/silver/wood chairs that you see in pictures have been rented from outside vendors.
JANE LAMOTTA PHOTOGRAPHY